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Facilities and Finance Committee

Membership: Ian Seel, Claire Hebdige, Carrie Paterson, Mark Williamson, Hazel Johnson


Chairperson: Ian Seel - Vice Chair Carrie Paterson


The Finance and Facilities Committee takes responsibility for the following delegated activities. In these areas the committee has the power to act on behalf of the governing body and will give progress reports:


Health and Safety

  • Compile and audit risk assessments

  • Arrange rolling programme of reviews

  • Liaise with external agencies

  • Satisfy that school is secure for all pupils



  • Draft school budget for year for approval by Governing Body

  • Plan priorities for expenditure for year

  • Plan for capital build and soliciting tenders etc

  • Plan for the purchase of equipment

  • Updating library resources (financial implications)

  • Work in partnership with staff to ensure adequate resources for any appointments/pay increases/workforce reform implications

  • Planning for expenditure for routine maintenance

  • Write policy for delegated spending for the school

  • Work within best value

  • Monitor budget expenditure



  • Monitor general maintenance issues and decide on priorities for work on premises linked to budget

  • Decide priorities / plan the premises budget on an annual basis

  • Make decisions on school contracts for premises maintenance following rules of best value


Buildings and Grounds Maintenance

  • Regularly monitor quality, progress and making assessments of performance when contract renewal dates imminent

  • Decide grounds maintenance in line with premises maintenance

  • Liaise with LA on future building plans.

  • Seek and apply for funding for premises that may be available from appropriate organisation

  • Devise and monitor accessibility plan.



  • Annually review pay of staff in school

  • Pay awards in line with performance management recommendations.

  • Write & review pay policy

  • Establish pay appeals sub committee



  • Explore rental/use of school buildings by other bodies, promote availability/decide on changes and monitor use

  • Promote and monitor extended school provision, eg nursery, out of school club

  • Investigate use of school during out of school hours

  • Identify and monitor areas for collaboration with other schools



  • Produce draft publicity/PR procedure/policy

  • Monitor style/corporateness’ of materials

  • Liaison with other providers


Non Delegated (in these areas the committee will make recommendations to the governing body)


Health & Safety

  • Establish and review health & safety policy annually

  • Establish and review policy for school visits and appropriate risk assessments



  • Approval of school budget



  • Decide longer term priorities for work on premises to link into development / strategic plans


Buildings & Grounds Maintenance

  • Decide plan, budget etc longer term building work

  • Make insurance recommendations



  • Liaise with local media